HOW TO MERGE OUTLOOK CALENDAR WITH GOOGLE CALENDAR: A STEP-BY-STEP GUIDE
- Why Sync Outlook and Google Calendars?
- Method 1: Sync Outlook Calendar with Google Calendar (Two-Way Sync)
- Method 2: Subscribe to Google Calendar in Outlook (One-Way Sync)
- Method 3: Use Microsoft Power Automate (For Office 365 Users)
- Method 4: Use a Shared Calendar (For Teams & Families)
- Troubleshooting Common Issues
- Best Practices for Syncing Calendars
- Conclusion
Managing multiple calendar apps can be a hassle, especially when juggling a work calendar in Microsoft Outlook Calendar and a personal calendar in Google Calendar.
Missing outlook events or dealing with double bookings is frustrating, but the good news is that you can sync Outlook calendar with Google Calendar events seamlessly.
In this step-by-step guide, we’ll explore the best way to merge your Outlook account and Google account calendars using different methods, including manual exports, Google Calendar sync, and third-party tools.
💡You may also want to see How to Reset Google Calendar (A Step-by-Step Guide).
Why Sync Outlook and Google Calendars?
Avoid double bookings between work meetings and personal commitments.
View your full schedule in one place, whether on a mobile app or desktop.
Improve time management by having all events in real time across different systems.
Method 1: Sync Outlook Calendar with Google Calendar (Two-Way Sync)
Step 1: Export Outlook Calendar in iCal Format
Open Outlook and go to File > Open & Export > Import/Export.
Select Export to a file and choose iCalendar (.ics).
Pick the date range (or full calendar) and save the ICS file.
Step 2: Import into Google Calendar
Open Google Calendar in a new window.
Click the + next to other calendars in the left column and select Import.
Upload the ICS file and choose your destination calendar (e.g., personal calendar).
Step 3: Set Up Automatic Syncing
For real-time sync, use:
Google Calendar Sync (if available for your Outlook version)
A third-party tool like SyncGene or CalendarBridge (some offer a free trial)
Method 2: Subscribe to Google Calendar in Outlook (One-Way Sync)
If you only need Google Calendar events in Outlook:
In Google Calendar, click the gear icon > Settings and sharing.
Find the calendar URL under Integrate calendar (copy the ICS link).
In Outlook, go to File > Account Settings > Internet Calendars.
Paste the ICS link and click Add Calendar.
This method works for Windows Outlook app, Outlook Online, and even Mac users.
💡You may also want to see How to send text reminders from google calendar.
Method 3: Use Microsoft Power Automate (For Office 365 Users)
If you have Google Workspace or G Suite accounts, automate syncing:
Go to Microsoft Power Automate.
Set up a flow to sync Google Calendar with Outlook calendar events.
Choose sync direction (one-way or two-way).
Method 4: Use a Shared Calendar (For Teams & Families)
In Google Calendar, create a new calendar under Shared Calendars option.
Share it with team members via the permissions drop-down menu.
In Outlook, add it as an Internet Calendar (see Method 2).
💡You may also want to see How to Send a Google Calendar Invite (with Gmail).
Troubleshooting Common Issues
Slow syncs? Check your internet connection or try a 3rd party tool.
Different time zones? Adjust settings in both calendar apps.
Private events not syncing? Ensure permissions are set correctly.
Best Practices for Syncing Calendars
Use two-way sync if you need updates in real time.
For Android devices, install the Outlook mobile app or Google Calendar app from the App Store.
Conclusion
Syncing your Microsoft Outlook Calendar with Google Calendar ensures you never miss a meeting or personal event.
Whether you choose manual ICS exports, Google Calendar sync, or a third-party tool, the easiest way depends on your needs.
For best results, test different methods and pick the one that fits your busy schedule.
Now, enjoy a unified calendar experience across all your mobile devices!
💡You may also want to see How to Cancel a Google Calendar Event (Simple Steps).
Important: This post is for informational and educational purposes only. This post should not be taken as therapy advice, financial advice or used as a substitute for such. You should always speak to your own therapist or financial advisor before implementing this information on your own. Thank you!
